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Saving
directly to a Web server from an Office 2000 application is easy,
and eliminates having to export files as HTML and then copying
them to the Web server via FTP. The server you are saving to
simply needs to be running the FrontPage 2000, FrontPage 98, or
Office 2000 Server Extensions.
Here's how to save a Word 2000 document directly to the Web.
You can use the same steps to save Excel 2000 or PowerPoint 2000
documents directly to the Web.
- In Word 2000, start with a new document, and
then start typing.
From the File menu, you can
select Save, Save As, or Save As Web
Page. Note that the
ability to save directly to the web works whether you keep the
document in its native format (such as .doc, .xls, or .ppt),
rich text format, or whether you choose to save as .htm.
In our case, let's save the file as a Web page by selecting Save
As Web Page.
In the File Name
box, type in the URL for your Web site (such as http://www.myhostingcompany.com/myname).
When asked for your user name and password, type in the ones you
requested or were given when you signed up for Web site hosting
services. At this point, you will be able to navigate your
Web server like it was a network drive, and double-click file
folders to determine what location to place the file in your
web. [Note that this step can be made easier by adding
a Web Folder as a shortcut to your Web server.]
Type the name
you would like your document to have, such as mydoc, and
then click the Save button. You
will then see a dialog box that says that the file is being
transferred. [Note: if the file size is really
small, you won't see the transfer dialog because it happens so
quickly.]
Open your
browser, and type the URL for the page you just saved to the Web
server (such as http://www.myhostingcompany.com/myname/mydoc.htm).
That will show that it's now live on the Web.
The reason that this feature is so significant
is because it changes the way people work. Previously,
users would have to create their document in Word, export it as
HTML, and then figure out how to transfer the files to their
hosting company, probably using a shareware FTP program.
With Office 2000, users can save as easily to their hosting
company's web server as they save to their hard drive or network
drive today.
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